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AI Email Manager
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Your Details
We'll need your full name, email address and company or brand name.
Name
(Required)
First
Email (Required)
(Required)
Company / Brand Name
Your Company Profile
Please provide concise and accurate information. The higher quality the Summary and Product / Service details, the better your AI Executive Assistant can help you.
Website URL
(Required)
Company Overview
(Required)
Products and Services
(Required)
Your AI Assistant
Here is where you can personalise your AI assistant and make it unique. It can be a reflection of you, a more polished version of you.... OR The AI Executive Assistant you have always wanted.
AI Name
(Required)
What is the name of your personal assistant.
AI Style
Give three core things your assistant should have? for example, charming, profession, witty, formal. Feel free to be a bit creative.
What do you currently use to track ToDo items?
Todoist
Microsoft To Do
Evernote
ClickUp
Google Tasks
Things 3
Any.do
OmniFocus
Google Sheets
Do you currently use any kind of list, ToDo, reminders tasks application to track what you need to do? If you which one do you use?
What email clients do you use?
Microsoft Outlook
Microsoft web email
Gmail Apps
Gmail web email
Mac Mail
Other
Labels (this ONLY works if you ONLY use Gmail Webmail, or Gmail Mail apps)
DO NOT SELECT THIS OPTION IF YOU USE ANY OTHER EMAIL CLIENT.
Gmail treats emails and labels very differently to the rest of the world, so be 100% sure you want to use labels and will only ever work inside Google's own webmail client (otherwise you could lose your mind)
Labels are what makes email management in Google Gmail truly powerful. With labels, we can clear your INBOX faster and more efficiently that you can on your own.
If you choose not to use labels, your AI Executive Assistant can still draft replies for you, but your INBOX will still be cluttered with noise.
Draft-Ready
Yes
No
This label notifies you that your assistant has written a draft reply and is ready for you to review, edit and send.
Review
Yes
No
Review emails are where the assistant cannot draft a suitable reply, or the email contains too many action points, so these emails need you to review and action.
Web Form Enquiry
Yes
No
If you have a form on your website that sends you an email, your assistant can label these for you.
FYI
Yes
No
FYI emails are generally from outside your existing network and potentially marketing or notification emails (e.g. Your Delivery has arrived).
Marketing
Yes
No
Marketing emails are companies trying to connect with you. Potentially just noise and distraction.
Newsletters
Yes
No
Newsletter that you have subscribed to can clog up your INBOX with noise. This label helps to identify and move them out of your INBOX for review later when you have time.
SPAM
Yes
No
Not all spam filters identify spam. This helpful label identifies potential spam that might have slipped through the net. You can also use the option to AUTO-REMOVE these from your inbox using the options below.
To Delete
Yes
No
A handy place for your assistant to drop any emails it thinks can just be deleted. You can then scan, select and bulk-delete in seconds.
Email Draft Preferences
This section gives us a little background on how you would like your draft emails to be written.
Email length preference
Short & snappy
Balanced
Detailed
Tone / style
Professional
Friendly
Relaxed
Formal
Direct
Conversational
Empathetic
Persuasive
Formality scale
1
2
3
4
5
1 being less formal, 5 being more formal.
Typical audience
Clients
Colleagues
Executives
Suppliers
Mixed
Preferred greeting
Preferred closing / sign-off
Three words that describe your writing style
Anything you never want your assistant to do
What you list here will be treated as a referral subject. For example, if you never want your assistant to discuss prices, create contracts etc. the draft will suggest booking a call with you to discuss in more detail.
Do you want your assistant to sound more like you, or slightly more polished?
Exactly like me
A little more polished
More concise version of me
Sample Emails
Please provide up 10 sample emails that you have sent recently that give a clear outline of how you would like your emails to be drafted for these core situations.
Example of a Short response Email
Example of a Detailed reply Email
Example of a Polite decline or boundary-setting email
Example of a Sales or pitch email
Example of a Follow-up email
Example of a Client update
Example of a Friendly check-in Email
Example of a Problem-solving email
Example of a Thank-you email
Any favourite Email Of Yours
Option to exclude sensitive emails
Yes
No
Will apply subject-based filter (e.g. “invoice”, “confidential”).
Consent to analyse sent emails for style improvement
Yes
Your AI assistant can analyse your sent emails to self-improve over time. We highly recommend choosing this as over time your AI Assistant will get better and better.